Photos, Receipts & Proofs: Build a Clean Asset Register in Australia
Published 8 Oct 2025 • General information — Not legal advice
Insurance, resale and probate all move faster when you can prove what you own. A tidy asset register—with photos and proofs—turns “stuff” into clarity.
Quick answer (2-minute guide)
- Capture essentials: serials, purchase info, current value, photos, receipts.
- Photograph clearly: whole item + close-ups (labels, damage, serials).
- Use categories: house, vehicle, jewellery, electronics, instruments, crypto custody notes, etc.
- Update annually: and after major changes.
What to capture for each asset
- Identity: name, model, serial, purchase date and price.
- Proofs: receipts, invoices, appraisals, warranty docs.
- Value: estimate or appraisal notes; replacement vs resale where relevant.
- Location & care: where it’s kept, service schedule and key contacts.
- Photos: at least one wide shot and one close-up of serials/marks.
How to photograph items
- Use natural light where possible; avoid heavy shadows.
- Photograph the whole item, then close-ups of labels and serial numbers.
- Include scale (e.g., a ruler) for small items.
- Document condition: any wear or damage helps with claims and resale.
Smart categories to keep it tidy
| Category | Examples | Notes |
|---|---|---|
| House & contents | Furniture, appliances | Include model, purchase year, receipts |
| Vehicles | Car, bike, boat | Rego/VIN, service history, insurer |
| Jewellery & watches | Rings, heirlooms | Appraisals and close-ups for detail |
| Electronics | Laptops, cameras | Serials, warranty, accessories |
| Instruments & tools | Guitars, power tools | Case numbers, attachments, marks |
| Collectables | Art, coins | Certificates and provenance notes |
When to update values
Update annually or when you buy/sell something major, get an appraisal, or items are damaged or upgraded. Keep proofs attached so claims and sales are straightforward.
How LifeVault helps
- Add an Asset: category, value, notes and photos in one place.
- Attach proofs: receipts, appraisals and warranty PDFs.
- Export a summary: share with an insurer, accountant or executor when needed.
- Security: vault lock and SensitiveGate on sensitive screens.
Related: Listing assets in a will • Secrets vs Documents • Executor basics
Frequently asked questions
Name, category, serials, purchase info, current value, photos and proofs.
One wide shot, plus close-ups of serials and unique marks, in good light.
Only for high-value items where it helps with insurance or resale.
Yes—export your list with photos and values as needed.